Hiring: Secretary | Knight Frank | Latest Jobs in Dubai 2024

   

Description

We are currently seeking a detail-oriented and organized Team Secretary to provide comprehensive support to our team. This position is essential for ensuring the smooth day-to-day operations of our department. 

The ideal candidate will possess excellent communication and organizational skills, with a strong background in diary management, travel arrangements, correspondence, internal communication coordination, team support, and report writing. 

The primary language for this role is English, and candidates must demonstrate a high level of proficiency in both written and spoken communication.

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Positions:

• Secretary

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Responsibilities

As a successful candidate for the Latest Jobs in Dubai, your responsibilities may include:

• Organize and maintain documents, records, and files (including emails, reports, letters, schedules,
• forms and tender documents) in paper and/or electronic format, ensuring accuracy and easy retrieval.
• Prepare reports, agendas, and papers for meetings.
• Assist with data entry, generating reports, and compiling information as required by the team.
• Support the team in drafting and collating pitching material.
• Assist with MS Word, PowerPoint and Excel based tasks.
• Ensure reports and outputs are adhere to formatting standards.
• Maintain office efficiency by organizing and implementing administrative systems, procedures, and policies.
• Manage team diaries, scheduling appointments and arrange meetings with internal and external stakeholders, developers, agents, owners.
• Prepare precise targeted e-marketing emails.
• Liaise with internal and external accounts department to raise invoices, manage travel and expense reporting and handle other related tasks, ensuring compliance with audit regulations.
• Arrange and execute post and courier services.
• Answer phone calls, respond to emails, and handle correspondence on behalf of the team.
• Handle computer/database (KF Database, Contacts Register, Hub).
• Maintain and up-to-date contact information in the People Search for the department.

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Requirements

To qualify for the Latest Jobs in Dubai, applicants should meet the following requirements:

• Minimum of 5 years proven experience as a secretary, or in a similar role.
• Excellent interpersonal and communications skills with fluency in English (both written and verbal).
• Strong organizational and problem-solving abilities.
• Ability to take initiative and work proactively.
• Capable of handling periods of high workload effectively.
• Exceptional attention to detail and a high level of accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong team player with the ability to build positive relationships.
• Flexibility, adaptability, and a co-operative attitude.
• Understanding of regional business culture and regulations.
• Software: Microsoft Office programs (Excel, PowerPoint, Outlook) with advance proficiency in MS Word, including mail merge.
• Language skills: Fluency in English, written and verbal.

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Unlock Your Future with the Latest Jobs in Dubai

Dubai is a thriving hub of innovation and opportunity, and the Latest Jobs in Dubai provide the perfect platform for you to advance your career. Whether you're looking for a fresh start or aiming to take the next step in your professional journey, the diverse range of Jobs in Dubai ensures there's something for everyone.

Don’t miss your chance to be part of one of the world’s most exciting work environments. Explore the Latest Jobs in Dubai today, apply for the role that suits your expertise, and take the first step towards a rewarding and fulfilling career.

About Company:

At Knight Frank, we build long-term relationships, which allow us to provide personalised, clear and considered advice on all areas of property, in all key markets. We believe personal interaction is a crucial part of ensuring every client is matched to the property that suits their needs best – be it commercial or residential. 

Operating in locations where our clients need us to be, we provide a worldwide service that’s locally expert and globally connected.

Inspired teams naturally provide excellent and dedicated client service. Therefore, we’ve created a workplace where opinions are respected, where everyone is invited to contribute to the success of our business and where they’re rewarded for excellence. The result is that our people are more motivated, ensuring your experience with us is the best that it can be.

At Knight Frank, we value our vibrant online community and appreciate your active participation on our social channels. We strive to maintain a safe, respectful, and inclusive environment for all users. Please adhere to the following guidelines to ensure a positive experience for everyone:

- We encourage and welcome your comments and feedback, however, they should be shared in a constructive, respectful manner.

- We reserve the right to reject or remove comments that are not in keeping with our policy and to block or ban users/followers who violate this policy.

- Please treat each other with courtesy and respect. Hate speech, discrimination, or offensive content of any kind will not be tolerated.

Our moderators reserve the right to remove any content and any user who violates these guidelines that are intended to maintain a welcoming and respectful community.

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How to Apply?

To be considered for any career position at Knight Frank, please apply through the application form or send your updated CV in Word or PDF format to Here

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